Egham United Charity is managed by a Board of 9/10 enthusiastic and energetic Trustees. In addition there are three Officers – the Chairman (who is also a member of the Trustee Board), the Secretary (who deals with the day-day administration of the Charity) and the Treasurer (who deals with the Charity’s financial matters). All posts are voluntary, and it is the role of the Secretary which we are seeking to fill at the moment. 

 The Secretary's role:

The Secretary oversees the day-to-day running of the Charity and the role is an interesting and varied one – managing the administration of all grants, processing day to day financial transactions, and supporting with the organisation of any property maintenance required at the Almshouse properties. The list of duties below is not exhaustive but gives a good indication of the work:

Administration

·        To oversee the smooth running of the charity’s day to day activities.

·        To be the helpful public face of the charity, acting as the initial port of call for phone, postal and email enquiries

·        To log and process grant applications, liaising with Trustees, applicants and referees as required

·        To prepare agendas and take minutes at charity meetings

·        To maintain filing systems (both electronic and hard copy)

Finance and reporting

·        To process day to day financial transactions and prepare a cash flow report for each Trustee meeting

·        To work with the Treasurer to maintain accurate financial records across the Charity’s financial portfolio in preparation for the Charity’s annual audit

  

General

·        To oversee the Charity’s annual return to the Charity Commission

·        To work with the Chair to update and regularly review charity policies 

The role of Secretary is ideally suited for an organised, outgoing person with good communication skills, who enjoys working with people. As the Charity is currently making a move from paper-based to digital systems we are also looking for someone who is confident working with Microsoft Office and Dropbox. 

Whilst this is a voluntary position, we are looking for someone who is able to offer a steady, regular commitment to the Charity. We anticipate that the Secretary role will require the equivalent of approximately 8 hours per week (largely worked from your home at times that suit you) and will include attendance at one evening Trustees’ meeting once every 6 weeks. 

What skills do I need?

The role of Secretary is ideally suited for an organised, outgoing person with good communication skills, who enjoys working with people. As the Charity is currently making a move from paper-based to digital systems we are also looking for someone who is confident working with Microsoft Office and Dropbox. 

Whilst this is a voluntary position, we are looking for someone who is able to offer a steady, regular commitment to the Charity. We anticipate that the Secretary role will require the equivalent of approximately 8 hours per week (largely worked from your home at times that suit you) and will include attendance at one evening Trustees’ meeting once every 6 weeks. 


  • Children
  • Disability
  • Families and Parenting
  • No Specific Interest
  • Older People
  • Young People
  • Administration and Office
  • Finance
  • Trusteeship, Committee Work

Details

No additional details recorded for this opportunity.

When can I volunteer?

Mon Tue Wed Thu Fri Sat Sun
Morning No No No No No No No
Afternoon No No No No No No No
Evening No No No No No No No

Availability Details

This is a flexible role to be done at a time that suits you but should take approximately 5 hours a week.

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